FOOD VENDOR APPLICATION 2025

Statesville Pumpkin Fest

Saturday, November 1, 2025 10:00 am – 5:00 pm

FOOD Vendor Rules

1.     ALL PRODUCT MUST REMAIN WITHIN THE CONFINES OF YOUR SPACE. YOU MAY NOT USE THE SIDEWALKS OR THE GRASSY AREAS.

2.     Food items are limited to the menu that was approved by Pumpkin Fest committee. 

3.     A permit will be issued for each booth and will show exactly what is authorized to be sold from that booth. Permit must be displayed at all times. Any side item sold from food booths such as potato chips or other food items must have prior approval and will be shown on permit. NO VARIATION WILL BE PERMITTED. If a violation is found, you will be asked to remove the unauthorized item or items. Failure to comply will result in your being asked to leave the festival and forfeiture of booth fee.

4.     Booths that will be cooking should plan to use charcoal or gas stoves and grills.

5.     Use of Propane Gas: All food vendors who are using propane gas will have to cook their food in an area that is NOT covered by their tents. This notice does not apply to those vendors who will be using a trailer or electric heat. The regulation will be enforced. Ground cover must be used to protect the area on the street from grease spills.

6.     You will be responsible for setting up and taking down anything brought in for your booth. It is also your responsibility to keep your area cleaned. You will be charged a $100 cleanup fee if booth area is not left clean.

7.     The event is on Saturday, November 1, 2025 from 10:00 a.m. – 5:00 p.m. Set-up time Saturday morning from 6:30 – 9:30 a.m. All vehicles must be out of the festival area by 9:00 a.m. Groups may not take down booths until 5:00 p.m. on Saturday and must be removed from the road by 6:30 p.m.

8.     NO SHOWS: After reservation is accepted, as a courtesy to the Statesville Pumpkin Fest and all the people attending, we would appreciate you calling to let us know if you will not be there. However, NO REFUNDS AFTER SEPTEMBER 22, 2025 FOR ANY REASON, including late arrival, placement, or inclement weather.

9.     Each organization participating in the Statesville Pumpkin Fest shall indemnify and hold harmless the Statesville Pumpkin Fest, Statesville Pumpkin Fest Committee, Downtown Statesville Development Corporation, Greater Statesville Chamber of Commerce, the City of Statesville, and all sponsors from all claims, liabilities, costs, expenses, and damages which may result from the operation of your concession. Food vendors must have a Certificate of Insurance naming the Statesville Pumpkin Fest as additionally insured.

10.  Participants in concessions will refrain from consuming & selling alcoholic beverages while working.

11.  Booths that will be cooking on site are required to have a fire extinguisher and apply for a special Health Department Temporary Food Service Establishment Permit.

12.  All not-for-profit food vendors must use Iredell County Health Department Storage and Holding food guidelines.

IMPORTANT NOTICE FOR FOOD VENDORS REGARDING A NC SALES TAX NUMBER

State Law requires every Food Vendor to have a Sales Tax Number and to display it prominently at your booth. This applies to everyone, there are NO EXCEPTIONS and the North Carolina Department of Revenue is checking on compliance and can close down your booth if you do not have it. This can be obtained through the North Carolina Department of Revenue, 1-877-252-3052 or go to their Website, www.dor.state.nc.us Take care of this early as it usually takes a few weeks to get the number back.

G.S. 105-164.13 (35) states that: sales by a non-profit civic, charitable, educational, scientific, literary or fraternal organization are exempt from sales taxes if the organization has been continuously or incorporated within North Carolina for at least two years when such sales are conducted upon an annual basis for the purpose of raising funds for its activities. Otherwise sales tax is to be collected and paid on all sales.

Release: I have read and do understand the rules and regulations of the Statesville Pumpkin Fest for business vendors and shall agree to abide by them. The undersigned shall indemnify and hold harmless the Statesville Pumpkin Fest, Statesville Pumpkin Fest Committee, Downtown Statesville Development Corporation, Greater Statesville Chamber of Commerce, the City of Statesville, and all sponsors from all claims, liabilities, costs, expenses, and damages which may result from the operation of our concession. I grant the Statesville Pumpkin Fest permission to use any photographs, motion pictures, recording, or any other record of my participation in the festival for any legitimate reasons.

Health and Responsibility Addendum: If the Statesville Pumpkin Fest is forced to cancel any of the weekend events due to a national, state, and county outbreak of COVID-19, or any other communicable disease, a refund will be issued. You and/or your organization are personally responsible to take any and all precautions set forth by the CDC, Health Officials, and State guidelines in order to protect yourselves while volunteering, vending, or performing on the premises/footprint of the Statesville Pumpkin Fest. By signing this document, you recognize that you will be exposed to the public and many individuals and that there is no way that Statesville Pumpkin Fest can control the experience you will have by working with us or being present at the Statesville Pumpkin Fest on any day or given time. Your health will be fully your responsibility during the Statesville Pumpkin Fest. By agreeing to partner with the Statesville Pumpkin Fest as a vendor, you agree to hold the Statesville Pumpkin Fest, Statesville Pumpkin Fest Committee, Downtown Statesville Development Corporation, Greater Statesville Chamber of Commerce, the City of Statesville, Statesville Pumpkin Fest participants, directors, volunteers, employees, and all sponsors from any responsibility for claims, losses, fees, damages, or expense. The Festival will not refund prepaid fees due to inclement weather, strikes, terrorism acts (including acts of domestic terrorism), or other matters beyond its control, including but not limited to cancellation of the festival due to a direct result of a natural or unforeseen disaster which renders the festival unable to continue, whether for safety or monetary purposes.