BUSINESS VENDOR APPLICATION 2023

Statesville Pumpkin Fest

Saturday, November 4, 2023 10:00 am – 5:00 pm

Business Vendor Rules

 1.     All booth spaces are 12’ x 12’ space on the street. A photo of your display must be included with your application.

 2.     No one vendor will have exclusive rights to the show.  All set-ups must be professional in appearance. Canopies/tents are required for all booth spaces.

 3.     Each exhibitor is to provide all materials needed for their own booth. All tents must be a standard 10’ x 10’ or 12’ x 12’. Nothing larger is permitted unless two or more spaces are reserved.

 4.     An exhibitor may purchase more than one booth if needed.

 5.     Please bring and display a sign with your business or group’s name on it.

 6.     All appropriate forms must be completed, signed and returned with a check or money order by October 9, 2023 to be charged the regular registration fee. The festival reserves the right to deny any application.

 7.     The event is on Saturday, November 4, 2023 from 10:00 a.m. – 5:00 p.m. Set-up time is Saturday morning from 6:30 – 9:30 a.m. All vehicles must be out of the festival area by 9:00 a.m.

 8.     No vehicle will be allowed on festival site for dismantling until 5:00 p.m. Do not dismantle or remove any displays during festival hours. Please have your materials packed before getting your vehicle. If a booth is dismantled before 5:00 p.m., the vendor will risk not being allowed to participate again.

 9.     Each vendor is responsible for their own cleanup or risk not being allowed to return.

 10.   Each vendor conducting sales must prominently display their valid certificate of registration from the North Carolina Department of Revenue. For more information, please visit http://dornc.com/faq/sales.htm

11.   Each vendor is responsible for collecting and reporting sales tax. Remit to:

Sales & Use Tax Division

NC Department of Revenue

PO Box 25000, Raleigh, NC 27640

 12.   This festival is family-oriented for spectators of all ages; therefore, displays must be in keeping with this atmosphere. Festival staff shall have the sole right to require removal of work or materials, which violates any of the festival rules. Continued violation will result in removal from the festival and/or ineligibility for future festivals.

 13.   NO REFUNDS AFTER OCTOBER 9, 2023 FOR ANY REASON, including late arrival, placement or inclement weather.

 Please mail/email the completed vendor application, a copy of the vendor rules with your signature, copy of your business registration certificate, a non-returnable photo of booth/products and payment postmarked by October 10, 2022 to: Statesville Pumpkin Fest, PO Box 205, Statesville, NC 28687. If you have any questions, please contact Vendor Coordinator, 704-878-2892 or email: [email protected].

Release: I have read and do understand the rules and regulations of the Statesville Pumpkin Fest for business vendors and shall agree to abide by them. The undersigned shall indemnify and hold harmless the Statesville Pumpkin Fest, Statesville Pumpkin Fest Committee, Downtown Statesville Development Corporation, Greater Statesville Chamber of Commerce, the City of Statesville, and all sponsors from all claims, liabilities, costs, expenses, and damages which may result from the operation of our concession. I grant the Statesville Pumpkin Fest permission to use any photographs, motion pictures, recording, or any other record of my participation in the festival for any legitimate reasons.

Health and Responsibility Addendum: If the Statesville Pumpkin Fest is forced to cancel any of the weekend events due to a national, state, and county outbreak of COVID-19, or any other communicable disease, a refund will be issued. You and/or your organization are personally responsible to take any and all precautions set forth by the CDC, Health Officials, and State guidelines in order to protect yourselves while volunteering, vending, or performing on the premises/footprint of the Statesville Pumpkin Fest. By signing this document, you recognize that you will be exposed to the public and many individuals and that there is no way that Statesville Pumpkin Fest can control the experience you will have by working with us or being present at the Statesville Pumpkin Fest on any day or given time. Your health will be fully your responsibility during the Statesville Pumpkin Fest. By agreeing to partner with the Statesville Pumpkin Fest as a vendor, you agree to hold the Statesville Pumpkin Fest, Statesville Pumpkin Fest Committee, Downtown Statesville Development Corporation, Greater Statesville Chamber of Commerce, the City of Statesville, Statesville Pumpkin Fest participants, directors, volunteers, employees, and all sponsors from any responsibility for claims, losses, fees, damages, or expense. The Festival will not refund prepaid fees due to inclement weather, strikes, terrorism acts (including acts of domestic terrorism), or other matters beyond its control, including but not limited to cancellation of the festival due to a direct result of a natural or unforeseen disaster which renders the festival unable to continue, whether for safety or monetary purposes.